HBT- Contract – Configuration Section

As discussed in the previous section, under the configuration section itself we manage/ create room types, Types of transfer, Supplement names, and such.

Create Seasons

• Click on the add button 
• Write the Season Name. For example Low Season, High Season, Peak Season or Shoulder Season.
• Select the date bands for the same season
• Click on ‘OK’
• Note: We can assign multiple date bands for a single season.

Add Room Type

• Click on the add button 
• Select room type 
• Select base occupancy
• If the child is allowed to tick on the child allowed box
• Select maximum occupancy of children with adults    
• Set as Active status 
• Click OK
• Child Age: Import child age from the Manage section.

Add Transfers

• Click on the ‘Transfer’ tab             
• Choose transfer from dropdown and import desired transfer
• Fill in the details such as:         
  • Vehicle type            
  • Rate capacity           
  • Restrict Night/Day            
• Set the transfer as ‘Active’            
• Click on ‘Save’       
• For Child Age, import it from the manage section

Add Supplements

• Click on the ‘Supplement’ tab
• Choose Supplement from dropdown and import desired supplement (New year ever diner, Gala diner)
• As per contract requirements mark the supplement as compulsory
• Set the supplement as ‘Active’           
• Click on ‘Save’      
• For Child Age, import it from the manage section

Add Meal Plans

• Add a new base meal plan by clicking on ‘NEW MEAL PLAN’          
• Select upgrade options for all meal types            
• Update minimum nights, if any
• Set the supplement as ‘Active’           
• Click on ‘Save’      
• For Child Age, import it from the manage section

Add Free Nights Charges

• Click on the ‘Free Nights Charges’ Tab
• Click on ‘Add Charges’ if given in the contract
• Select type Adult/ Teen/ Child             
• Select the age group            
• Put the amount in the box
• Click on ‘Save’  

Set up Commission Configuration

Before understanding how to set up a commission, let’s first understand what is the commission.

A commission is a monetary value that allows wholesaler, tour operators, retailers and DMCs to cover their operating costs.

Let’s say the Net Rate of the product is $180, if we have to apply 10% as a mark-up our gross rates would become: $180+10% = $200.

Hence, the gross rate for third parties will sell tours for $200.

Steps:

• Click on ‘Commission Configuration’
• Tick in front of the rate break box            
• Write % off discount as advised            
• Apply to accommodation & room base rate only            
• The update validity period of the rate break
• Click on ‘Save’